• Administration Clerk (Temporary)

    Job ID
    2018-1435
    Location
    US-HI-Waipahu
    Category
    Administrative/Clerical
    Type
    Temporary Full-Time
    Location : Name
    Hawthorne - Waipahu
  • Overview

    POSITION SUMMARY: 

    Under the direction of the General Manager, the incumbent will be responsible for answering all incoming phone calls and greets walk-in customers and vendors. Responsible for distribution of incoming, outgoing and inter-office mail.  Maintains a high standard of business ethics and professionalism.

    Responsibilities

    ESSENTIAL FUNCTIONS:

    1. Sorts and distributes all mail according to destination such as facility location, department, etc.
    2. Runs postage and prepares outgoing mail for pick up.
    3. Processes certified and registered mail and proof of mail
    4. Maintains a high degree of accuracy and professionalism in all typed correspondence
    5. Serves as a cashier for the Waipahu Parts Department. Records cash sales documents on a cash sheet form and prepare deposit slips daily to include daily cash box balances.
    6. Processes freight account payable invoices. Researches to get proper coding and vouchers the invoices either by scanning to San Diego or inputting them on SharePoint.
    7. Keeps inventory of all office supplies for the branch. Prepares orders for the replenishment of supplies, as needed.  Processes all requests for office supplies and equipment from department managers/representatives.  All routine orders to be approved by department managers and any large orders to be approved by the General Manager.
    8. Assists with the upkeep of visitor’s board.
    9. Performs other duties as assigned.

    Qualifications

    EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:

    1. Must have a minimum of one year’s experience in an office environment.
    2. Must have knowledge on Microsoft word and excel
    3. Must have a high school diploma or equivalent.
    4. Must have a valid Hawaii Drivers’ License.
    5. Maintains a high degree of accuracy and professionalism in all typed correspondence
    6. Good verbal and communication skills.

     

    TESTING REQUIREMENTS:  Applicants may be required to pass a written and/or oral examination before being considered for employment in this position.

     

    PHYSICAL DEMANDS:

    1. Walking and moving about on foot often up and down stairs.
    2. Handling:     Seizes, helps or works with hands.
    3. Lifting: Raises or lowers miscellaneous paperwork.
    4. Reaching:    Extends hands and arms in any direction.
    5. Stooping:     Bends body downward and forward by bending at knees or waist                                                                                 
    6. Standing:     Remains in standing position if required to perform various functions of the job.
    7. Vision:        Read paperwork, employment files and records on the computer.
    8. Talking:       Communications by phone and in person.
    9. Sitting:        Sits at desk.  Sits for long periods of time.

     

    ENVIRONMENTAL:          

    1. Noise:   Works in conditions with constant or intermittent noise.
    2. Temp/Weather: Works in an office environment.

     

    ACCOMMODATIONS:   Reasonable accommodations for essential functions of the position will be considered.

    Hawthorne Cat® is an Equal Employment Opportunity/M/F/disability/protected veteran status.

    Hawthorne Cat® Participates in E-Verify.

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